Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4508

Government Authority located in Texas; USA based organization looking for expert vendor for preservation, imaging and indexing services. 

[*] Budget: Looking for proposal.

[*] Scope of Service:

(1) Vendor needs to provide preservation, imaging and indexing services resolution at 300 dpi. In  PDF, TIFF, or JPG file format
- Preservation, imaging, and indexing services for permanent retention and historical case files, including civil, criminal, family, minutes of the Court, and tax files.
- Preserve original records, eliminate and reduce manual searches, expedite searches, and protect originals by reducing daily use
- Imaging will include the capture, processing, and zonal enhancements of each image
- Ensure that each original document imaged is optimal quality and free of loss or distortion from capture failures. Security backups of digitized images shall be captured on archival 16mm microfilm (plats on 35mm microfilm).
- Every individual image shall be manually viewed and certified by a human eye at least once during both imaging and indexing.
- Scan files in sequence: Front of folder, balance of folders if writing, Docket sheet, left side, right side, then loose pages in the middle. Confidential and sealed documents are not scanned.
- Document Prep: Removal of fasteners and barcode patch each sheet document separation.
- Capture documents at 300 dpi bi-tonal (black and white).
- All converted images shall be grouped IV format.
- Vendor must have capabilities/techniques to safely and accurately image documents where tape, cellophane and other adhesives were applied with NO risk to the document's integrity.
- Fragile papers shall be captured on a flatbed scanner. Fragile pages should be placed in
Mylar prior to imaging.
- Images can be saved in either JPEG< PDF or TIFF formats.
- Name the images for the directory file structure by Court, Case and Year.
- Images shall be free from distortion or loss of information due to capture methods.
- If any image is missing or illegible, vendor shall attempt to complete correction within-24- 48 hours
- Bound books are not to be cut.
- Page sequence to be maintained throughout the imaging of each book/volume.
(2) All question must be submitted no later than November 17, 2023.

[*] Eligibility:

Onshore (USA organization Only);

[*] Work Performance:

Performance of the work will be Offsite

Expiry Date : Friday, 27 October, 2023

Question Answer Deadline : Friday, 17 November, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Texas

RFP Expired

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Data Entry, Scanning, Records and Document Related Services Category/Categories.

If you will obtain monthly subscription for Data Entry, Scanning, Records and Document Related Servicescategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.