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DE-4486 - USA (Washington, DC) - File Digitization Services - Deadline September 27,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4486

Government Authority located in Washington, DC; USA based organization looking for expert vendor for file digitization services.

[*] Budget: Looking for Budget

[*] Scope of Service:

(1) Vendor needs to provide file digitization services for digitization and indexing process capable of processing unclassified documents in several formats including but not limited to images, different sizes of paper distributed in different areas.
- The contractor shall schedule the receipt, then create a document inventory in its natural state, organize, digitize, index, and process the documents described in Annex A.
- The contractor must present a schedule and work plan to simultaneously execute the activities that link the reception, organization, digitization, indexing of the processes or judicial files and load the electronic files.
- The contractor must maintain a control sheet for all the activities and processes or files processed. This file will be presented for approval to INL prior to project initiation. The contractor must create and maintain a quality control process to certify 100% reliability of the files processed. This document that will be part of the contract documentation deliverables.
- During the receiving process, the contractor must anticipate the reception of the files in SA-1.
- During the receiving process, it is the responsibility of the contractor to verify and document the type: i.e., binders, boxes etc. The contractor must maintain these in the document registry.
- During the receiving process, the contractor must conduct an inventory of the documents, and record the characteristics of the files, documenting the state in which they are received, conduct the management of the archived documents, including the digitization.
- To perform the receiving process and the inventory survey in INL, the contractor must have in each work team, if applicable, at least one archive assistant to conduct the inventory of the documents, with the supervision and guidance of the archive technician, who will be in charge of carrying out the quality controls.
- The contractor must remove the metallic or abrasive material (hooks, clips, stitching hooks, butterfly clips and pins), posits and flags.
(2) Total Small Business Set-Aside.

[*] Eligibility:

Onshore (USA Organization Only)

[*] Work Performance:

Performance of the work will be Onsite/offsite

[*] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Wednesday, 27 September, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : District of Columbia

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