Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4455

Government Authority located in Louisiana; USA based organization looking for expert vendor for microfilm service.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide microfilm service in digital format 300dpi regular-format images.
- All document preparation, microfilming, scanning film processing, film duplications and indexing is to be performed solely by the contractor or the contractor’s regular employees, and no part of the filming, scanning, processing, duplication, indexing, or any other part of the scope of this contract is to be performed by any subcontractor engaged by the contractor.
- Contractor agrees that neither the contractor nor any of the contractor’s employees shall reveal, release or cause to be known any confidential information contained in the records to be imaged.
- filmed sheet, 8 ½” x 11” of blank white paper, followed immediately.
- A filmed technical target (provided by contactor) which shall be a format and content approved by the American national standards institute (ANSI) and the Association of Information and Image management (AIIM) as adequate to enable laboratory measurements of density, resolution and reduction ratio, followed immediately.
- A target sheet indicating roll number, title of record filmed on roll date of microfilming, reduction ratio used, order (alphabetical, chronological, numerical, etc.) according to which documents are filmed, contractor name and signature of camera operator, followed immediately.
- A target sheet serving as Microdex 1, the first of four microdexes inserted at intervals to subdivide the record series for indexing purposes.
- Documents are to be imaged in a straight, neat, and responsible manner. The orientation of the images (parallel or perpendicular to the axis of the film) is to be established in the initial survey of the project records and noted prominently on the project sheet.
- Guides or indexes which list complete, essential information to identify beginning and ending image under microdex, which note missing records, and which identify retakes spliced to roll or separate supplemental retakes, must be provided for all microfilm produced for any and all projects.
- The total time to create the film will be approximately 2-4 months after the receipt of the digital records.
(2) A contract period will be for one year.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Onsite and Offsite.

Expiry Date : Monday, 25 September, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Louisiana

RFP Expired

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