Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4222

Government Authority located in Texas; USA based organization looking for expert vendor for scanning and shredding services for human resources.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide high-quality scanning, digitizing, and indexing services for paper Human Resources documentation.
- All converted digital files must be able to be stored, indexed, and retrieved in the District's Laserfiche system.
- Scanning/Converting to PDF or PNG file:
- Black and white scanning per page
- Grayscale/color scanning per page
- Pictures/photos by item
- Indexing per field
- Electronic File Retrieval During Processing at Vendor Site
- Physical File Retrieval & Delivery During Processing at Vendor Site
- Please provide a description of the document preparation process for scanning and indexing. This
includes, but is not limited to:
- Removing staples and paperclips
- Straightening folds or wrinkled documents
- Mounting irregular-sized objects on standard-sized paper
- Removing post-it/sticky notes and tabs
- Please provide a description of the recovery process to ensure no documents are accidentally deleted and, in the instance, that the document is deleted provide the process of recovery.
- Please provide a detail description of the process of disposing (shredding) documents after the scanning process is completed.
- Please describe its indexing workflow process and technology to ensure alignment with GISD systems (Laserfiche).
- Please provide a description of your process for automatic capture and indexing as well as manual indexing and support for District quality control testing upon delivery of electronic files, including a process for providing corrections/fixes.
(2) All question must be submitted no later than March 20, 2023.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 4 April, 2023

Question Answer Deadline : Monday, 20 March, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Texas

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