Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4215

Government Authority located in Alabama; USA based organization looking for expert vendor for paper to digital scanning service of historical probate records.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide paper to digital scanning service of historical probate records using scanning resolution at 300 dpi in JPEG to TIFF file formats.
i. Capture and Pilot:
• On-Site Scanning: Provide all necessary hardware, software, staff, and project managers to perform scanning on-site 24 hours per day, 7 days a week.
• Inventory Report
• Book Tracking
• Book Inspection
• Book Handling
• Bound Book Scanning
• Mechanical Book Scanning
• On-Site Content Inspection
• JPEG to TIFF Conversion: All JPEG images will be converted to 300dpi single page black and white TIFF images with Group IV compression. TIFF images will be sequentially numbered by a zero filled 8-digit number and stored in folders named by the Document Type and Book #.
• Automatic Crop and Deskew: Each TIFF image will be run through a software program to remove solid black borders and automatically deskew crooked pages to reduce file size by approximately 25%. Despeckle is not performed on scanned images as it has a tendency to remove punctuation.
• Automatic Polarity Reversal: TIFF image will be automatically reversed so that black images with white text will be reversed to white images with black text.
Ii. Crop, Inspect, Group, Index and Verify:
• Excess Border Removal
• Single Inspect & Report Quality
• Double Inspect & Verify
• Page Duplication
• Double Page Duplication
• Manually Group & Index
• Double Group, Index & Verify
• USB Hard Drives
• Reviewing Software
iii. Enhance and Format:
• Image Enhancement
• Masking
• Dual Polarity Correction
• Marginal Notations
• Rescanning
• Formatting
(2) Approximately Quantities is:
• 1919-1946 Deed Record Books On-Site
- 13,000 Images - Bound Books
- 64,513 Images - Mechanical Books
• 1855-1911 Deed Record Books On-Site
- 59,350 images - Bound Books
- 650 images - Mechanical Books
• 1881-1998 Corporation Record Books On-Site
- 1,800 images - Bound Books
- 56,100 - Mechanical Books
• 1897-1999 Will & Probate Record Books On-Site
- 38,350 images - Bound Books
- 242,555 - Mechanical Book
• 1892-2000 Probate Docket and Fee Books On-Site
- 25,350 - Bound Books
• Enhancements of Photostat Books
- 57,000 Images - Mechanical Books (Photostat)

[*] Eligibility:

- Onshore (US Only);

[*] Work Performance:

- Performance of the work will be Offsite.

Expiry Date : Monday, 13 March, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Alabama

RFP Expired

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