Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4184

Government Authority located in Ireland based organization looking for expert vendor for planning documents preparation, scanning and indexing service.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide paper to digital planning documents preparation, scanning and indexing service for all images using scanning resolution at 300 dpi. for PDF, TIFF, JPEG or OCR file format.
- Documents will Provide multi-page images as appropriately be presented by the Council for scanning in file folders segregated each with its own unique reference number, contained within a banker’s box or in the case of large applications within one or more photocopy paper size boxes
- First page of each new document within the file will be stamped by the Council with the associated unique reference number for the purposes of delimiting each document within the file and for OCR purposes
- List of all new registration documents presented each day for scanning will be provided to the successful tenderer
-  Documents will require preparation for scanning by the successful tenderer staples or paperclips or treasury tags or spiral or glue bindings or any other bindings will need to be removed.
- Manually scan all document types within the registration file
- All scans are to commence with the unique planning reference number and indexed in order.
- Selected documents (e.g., Site Location Maps/Shadow Analysis Report /Photomontages) will contain colour. Auto-colour detection is required, and scanning shall be in colour where applicable
- Selected large format documents may contain colour (e.g., Drainage Layouts). Auto-colour detection is required, and scanning shall be in colour where applicable
- Ensure double-sided pages are scanned and can be verified. Auto blank-page deletion is required. The Council shall not be liable for the cost of scanning blank pages
- Ability to store large format documents as pdf or tiff files
- Make the scanned documents available to download from a website link, ready to be uploaded to the Council’s document management system
- Provide any photomontages in jpeg or other specified format
- Provide multi-page images as appropriate
- Quality of scanning service should be to a minimum resolution of 300 d.p.i. for all images
- Provide a scanner report of scanned images for verification by the Council.
- Document batch upload to be available by 12 noon on the next working day.
(2) Approximately quantity of documents is broken down as follows:- Total Folder with 1 - 50 sheets for 25 per week- Total Folder with 51 - 100 sheets for 5 per week- Total Folder with 101 or more sheets for 5 per week
(3) All question must be submitted no later than February 24, 2023.
(4) Contract term will be one year.

[*] Eligibility:

Onshore (Ireland organization Only)

[*] Work Performance:

- Performance of the work will be Offsite.

Expiry Date : Monday, 6 March, 2023

Question Answer Deadline : Friday, 24 February, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : Ireland

State :

RFP Expired

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