Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4148

Government Authority located in Maryland; USA based organization looking for expert vendor for photocopy and digitization reproduction and microfilm digitization support services.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide photocopy and digitization reproduction and microfilm digitization support services.
- Reproduction support services program management;
- Initial order entry for fixed fee orders;
- Photocopy reproduction and digitized reproduction services, microfilm digitization: including order processing support services, packaging, mailing; and  
- Quality assurance.
1. Annual Anticipated Photocopy and Digitized Reproduction Volume
- The following tables illustrate the anticipated annual volume of reproductions based on the prior year’s data and anticipated future effort.
A. Reproduction Volume - Archives I
a. Fixed Fee (NATF-80 series online forms)
- 8,000 number of orders
- 200,000 paper-to-paper/digitized (pages)
b. Fixed Fee (NATF-80 series paper forms)
- 2,000 number of orders
- 40,000 paper-to-paper/digitized (pages)
c. Non-Fixed Fee (NATF form 72)
- 600 number of orders
- 50,000 paper-to-paper/digitized (pages)
- 220 microfilm-to-paper (pages)
B. Reproduction Volume - Archives II
a. Non-Fixed Fee (NATF form 72)
- 2,300 number of orders
- 132,000 paper-to-paper/digitized (pages)
2. Microform Retrieval and Digitization
- Retrieving microfilm from the microfilm research room at Archives II.
- Bound volumes where orders will require microfilming of sections;
- Loose pages or fastened documents that will require separation, microfilming, and refastening;
- Oversize documents that are larger than the standard 8.5" x 11" and 11" x 17" including documents up to at least 49" x 29". Maximum dimensions will be determined by agency, based on the capabilities of the Contractor-provided equipment and safety of the records; and
- Microfilm, both 35mm and 16mm.  
A. Anticipated Microfilm Digitization Volume
a. 1,000 paper-to-microfilm (pages)
b. 1,000 microform rolls digitized
(2) All questions must be submitted no later than January 20, 2023.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Sunday, 29 January, 2023

Question Answer Deadline : Friday, 20 January, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maryland

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