DE-4147 - USA (Maryland) - RFI for Records Management Modernization and e-Records Digitization Support Service - Deadline January 18,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4147

Government Authority located in Maryland; USA based organization looking for expert vendor for records management modernization and e-records digitization support service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management modernization and e-records digitization support service.
- Records identification, retention, and search ability will enable the agency to identify and compile risk, risk considerations and decisions made, and development and implement risk mitigation strategies.
- Developing and conducting training to educating employees regarding their roles and responsibilities concerning; Capstone (senior agency staff), permanent electronic records, new records management applications and e-storage, and unstructured data.
- Providing eRM training to increase transparency, improved access and accountability.
- Conducting regular records management briefings to business units (BUs) on the electronic records implementation process, records management policies, e-system recordkeeping policies, and regulations.
- Create and maintain compliant BU records programs, education outreach for current and new records management policies, and standard operating procedures (e.g., Microsoft records management impacts and applications, SharePoint and e-system’s site collection setup processes and impacts.
• Complete digitization and eRM system compliance assessment and other system data collection (e.g., digitization validation [DV] scanning projects, electronic records management system compliance assessment form, system development life cycle [OneSDLC], federal information security management act [FISMA], and privacy and civil liberties and impacts assessment [PCLIA] reviews and assessments) forms,
• Prepare and conduct scanning paper into digital e-records projects and guidance,
• Records management and related stakeholder points of contact,
• Establishing collaborative on-going working relationships with each BU,
• eRecords content, its use, and business owners,
• Business Unit’s functions, executives, business process, and records control schedule (RCS) and IRS general records schedule (GRS) schedules, and
• Permanent and temporary records.
- eRM System Reviews
• Analyzing collected data and review and rate system identified risk,
• Continuing collaboration with system owners to effect full compliance, and
• Tracking and reporting weekly and monthly findings and status of all review cases.
- DPM (digitization program management) Correspondence and Data Calls
• Coordinating and assisting with the completion of special projects, research, project related, documentation and communication, policy, guidance, and standard operating procedures development, and analysis,
• Participating and representing agency at working group meetings, events, and per ad hoc requests.
(2) All questions must be submitted no later than January 4, 2023.
(3) This bid is set aside for 8(a).

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 18 January, 2023

Question Answer Deadline : Wednesday, 4 January, 2023

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Maryland

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