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DE-3738 - USA (California) - Document Scanning and Digital Image and Indexing Conversion Services - Deadline January 31,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3738

Government Authority located in California; USA based organization looking for expert vendor for document scanning and digital image and indexing conversion services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide document scanning and digital image and indexing conversion services.
• Scanning of records to digital image electronic format for access and records retention.
• Provide solution for adding future files to indexing processes.
• Document scanning/digital image with indexing and proper orientation at a minimum of 300 dpi.
• Indexing for conversion to digital based on an industry standard Image File Format that
accommodates large and standard size documents at a minimum of 300 dots per inch and process
these digital images to be seamlessly included into the District’s current Financial Management
System and document platform.
• Optical Character Recognition (OCR) Services. This process shall provide an accurate conversion
of image data into a searchable PDF format (7 searchable fields per document).
(2) Approximate work volume will be 160,000 documents and 5,000 blueprint or map documents.
(3) Pre-proposal conference will be held on January 18,2022.
(4) All questions must be submitted no later than January 20,2022.
(5) The contract period will be for three years.

[C] Eligibility:

Onshore (US Organizations Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 31 January, 2022

Pre-proposal Conference Date : Tuesday, 18 January, 2022

Question Answer Deadline : Thursday, 20 January, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : California

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