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DE-3210 - USA (Pennsylvania) - Paper to Digital Scanning and Indexing Services - Deadline August 5,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3210

Government Authority located in Pennsylvania; USA based organization looking for expert vendor for scanning and indexing services.

[A] Budget: Looking For Proposal

[B] Scope of Service:

Vendor needs to provide scanning and indexing services of residential and commercial building permits, site plans, subdivision files, violation case files, occupant load placards, certificates of occupancy, inspection records, and other hard copy documents to digital format on periodic and as needed bases at 300 dpi and 400 dpi in TIFF and OCR file format
- Vendor must perform Document Preparation as necessary to scan all files. This includes but is not limited to removing all staples, paperclips, repairing all torn documents, straightening folded plans and mounting irregular size memorandum on standard 8-1/2" by 11" paper,
- The services are to include pickup, transport, document preparation, scanning, and temporary storage. The converted images with metadata (tagged tiff images) must be provided in a format (volume) appropriate to be imported into the City’s OnBase for record retention purposes
- The scanning services must include the capability to scan single-sided and double-sided documents. The Bidder must have the ability to scan documents front and back
- Documents may contain handwritten and/or printed text and/or graphics, Graphics may include, but not be limited to, drawings, plans, photographs, icons, graphs, charts and signatures,
- Approximately work volume will be:
- BOX COUNTS:
- 150 standard size – approximate sheet count is 470,000,
- 50 legal size – approximate sheet count is 120,000,
- PLANS COUNTS:
- 1000 rolls, variable in thickness and dimension.

[C] Eligibility:

Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 5 August, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Pennsylvania

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