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DE-3196 - USA (Missouri) - Document Scanning and Records Management Services - Deadline July 15,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3196

Government Authority located in Missouri; USA based organization looking for expert vendor for document scanning and records management services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document scanning and records management services using scanning resolution at 300 DPI in PDF, JPEG and TIFF file format.
- Services provide banker box collection, transport of records, document scanning, indexing, transmitting data entry, confidential shredding, records management services, monthly storage, inventorying (including barcoding and labelling), and other services.
- The contractor shall understand and agree the state agency reserves the right to request a minimum of 400 DPI for some documents, including large format drawings.
- Record Management - The contractor shall understand and agree in some instances the state agency may request the contractor collect the banker boxes, to be stored at the contractor’s secure storage facility, and sort the case files without scanning, keep all documents, in banker boxes, in a secure storage facility for the duration of the time the contractor has the files, inventory all banker boxes in the contractor’s secure storage facility with labels and/or barcodes utilizing the contractor’s software, quality control process in which the contractor ensures the number of banker boxes at the contractor’s secure storage facility are the same as the number of banker boxes the contractor collected from the state agency.
(2) An approximately work volume will be 18,000 standard banker boxes of paper case file records.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite and Onsite. Vendor needs to carry work in their office location

[E] Proposal Submission:

Response should be submitted physically (courier or post).

Expiry Date : Wednesday, 15 July, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Missouri

RFP Expired

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