DE-3145 - USA (Indiana) - Image and Scanning Conversion Services - Deadline April 17,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3145

Government Authority located in Indiana; USA based organization looking for expert vendor for image and scanning conversion services.

[A] Budget: Looking for proposal

[B] Scope of Service:

Vendor needs to provide document scanning services using 300dpi minimum for black and white and for OCR, in pdf format.
● Scanning letter, legal, and large format (24x36) sized documents;
● Deliverable files shall be OCR enabled (optical character recognition);
● Ability to selectively scan in colour/grayscale and/or Black and White;
● Deliverable files shall be compatible with OnBase Records Management Software, with consistent and recognizable keyword metadata fields associated with each document type and each document type contains one or more unique identifier (e.g. parcel ID, address, case number);
● Work must be performed at or above established industry quality assurance standards for security, deliverables, and document destruction;
● Ability to customize indexing of files and metadata;
● Provide a safe and secure document transfer management program from the City to scanning facility;
● Provide a file transfer process (cloud, usb drive, etc.);
● Provide document destruction once files are complete and have met Quality Control assurances; and meets the most current Indiana State retention schedule for County and Local Governments;
● Provide a flexible project schedule due to Covid-19 pandemic and define a turnaround time from delivery of documents to project completion;
● Detail cost controls that will be implemented to insure the project does not exceed expenditure limits; and
● On-site work on City property will require a contract and an Affirmative Action Plan.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Onsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 17 April, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Indiana

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