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DE-3107 - USA (Rhode Island) - Digital Document to Microfilm Scanning, Digitization and Conversion Service - Deadline March 24,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3107

Government authority located in Rhode Island, USA; based organization looking for expert vendor for digital document to microfilm scanning, digitization and conversion service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide digital document to microfilm scanning, digitization and conversion service in pdf file format.
- Digitization services shall include document preparation, image capture, image quality control, image conversion, index capture, data file output and method of storage options and physical file transport
- Microfilm backups of all physical public records with permanent retention are the sole permitted, legal replacement for public records
- highest level of accuracy and data integrity, including image to page inspection of all pages to ensure correct page count and highest image quality, as determined by a quality control specialist.
- Maintain documentation tracking the movement of source records sent for digitization and returned following completion of scanning process
- Verify receipt and condition of returned files.
- Scan all single- and double-sided documents within each file folder, in the order found in the physical file folder.
- Provide an index of all PDF/A file names in a comma separated value (CSV) file. Saved to the encrypted portable hard drive
(2) Approximately work volume will be 50,000 up to 100,000 images of Digitization - Small Documents, 50,000 up to 100,000 images of Digitization- Standard Documents, 50,000 up to 100,000 images of Digitization- Large Documents, 60,000 files of Digital Indexing and 50,000 images Up to 100,000 images of Microfilm Indexing.
(3) All questions must be submitted no later than March 9, 2020.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[E] Proposal Submission:

Response should be submitted physically (courier or post).

Expiry Date : Tuesday, 24 March, 2020

Question Answer Deadline : Monday, 9 March, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Rhode Island

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