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DE-3058 - USA (Wisconsin) - Paper to Digital Document and Workflow Digitization Services - Deadline February 14,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3058

Government Authority located in Wisconsin, USA based organization looking for expert vendor for paper to digital document and workflow digitization services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper to digital document and workflow digitization services into PDF format.
- As such the city needs to digitize the physical documents in existing file cabinets, manage the lifecycle of digital documents, and create digital workflows for processes that are generating paper
- The city does utilize the full Office 365 suite including Exchange, SharePoint, Power-BI, Flow, and PowerApps, and looks for integration points for all of these
- Bulk processing of paper documents
- Image indexing
- Provide guidance on document management systems and document life cycles
- Digitization of manual workflows
- Document Preparation: Preparation can consist of removing staples, paper clips, unfolding drawings, repairing torn documents, fixing “dog-eared” documents, moving post it notes if they are covering information, etc.
- Document Capture: Our experienced staff uses the latest scanning equipment and image processing software to convert various media types to digital images
- Image Quality: Each image will be reviewed by the vendor for quality and legibility
- Image Indexing: The vendor will work with the various departments on indexing requirements
- Upon completion of the conversion the vendor will deliver the scanned and indexed images and metadata via a secure SharePoint site
- The vendor will include a plan for creating digital workflows
- If the plan includes implementing a new system, or is part of a proposed document management solution, the proposal should include:
- Install and configure all hardware and software necessary to bring the system online
- Working with the various department to discuss their workflow needs
- Developing the necessary workflows
- IT staff training for creating new workflows
- End user training
(2) Approximate work volume will be 2.5 million documents.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 14 February, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Wisconsin

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