DE-2924 - USA (Delaware) - Microfilm and Digital Imaging Conversion and Filming, Processing and Micrographic Services - Deadline September 26,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2924

Government Authority located in Delaware; USA based organization looking for expert vendor for microfilm and digital imaging conversion and filming, processing and micrographic services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide microfilm and digital imaging conversion and filming, processing and micrographic services.
- Preservation microfilming of “old” records (e.g., paper records from the 18th and 19th centuries) in the holdings of the DPA, archival microfilming of records currently in the custody of agencies but are scheduled to be transferred to the custody of the DPA for permanent retention because of their enduring value, administrative microfilming of records to reduce storage costs for agencies that wish to maintain the records in their custody to satisfy operational requirements that lack sufficient enduring value, diazo duplication of reference copies of archival quality microfilm, services that include minimal documents prepping, indexing, processing, quality control, and contractor provided redox prevention treatment and acetate conversion of microfilm.
- Technical solutions for capturing images on film, including the production of microfilm from digitally scanned images of paper records.
- Microfilm and Digital Imaging Conversion Services for scanning resolution of at least 300 DPI in TIFF and PDF file format.
- Digital scanning technology for image capture and writing the images to film the following  performance specifications must be satisfied reduction ratio must be no greater than 24X, dynamic thresholding must produce images that when written to film have a density of between .80 and 1.50, depending upon the contrast of the original documents, skewed and misaligned images must be properly aligned, images shall be sharpened as needed to achieve the approximate appearance of the original documents, a computer based index must be generated for each document (subject matter, number of pages), the digital images must be written out to the film in TIFF using the grey scale mode, The film base on which the digital images are written must have a life expectancy designation of 500 years and comply with the performance specifications of kodak archive storage media 1433, the frames of each roll of output microfilm must be indexed to link to the computerized index, a quality control program shall be in place to ensure that scanned images are complete and accurate.
- An approximately work volume will be 100 to 1,000 or more images per day and some have backfile volumes of 100,000 – 200,000 or more pages.
- Image conversion has been indicated are case files (many areas), applications, personnel records, vital statistic certificates, personal income tax and audit files, housing finance records, voter registration, bills of general assembly, ticket incident reports, pardons.
(2) All question must be submitted no later than September 10, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

Expiry Date : Thursday, 26 September, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Delaware

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