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DE-2864 - Canada (Ontario) - Paper to Digital Document Scanning and Coding Services - Deadline July 22,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2864

Government Authority located in Ontario; Canada based organization looking for expert vendor for paper to digital document scanning and coding services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide paper to digital document scanning and coding services.
- Statement of Work is divided into six parts (1) project design, (2) conversion of hard copy records (HCR), (3) conversion of electronically stored information (ESI), (4) additional processing and electronic publishing, (5) quality assurance, security, data management, and project management; and (6) monitoring conflicts of interest.
- Conversion of HCR to Digital Image and Level 3 – (Microfiche / Microfilm / negatives) - ability to convert to tiff/jpeg individual frames from film.
- Conversion of Electronically Stored Information must provide services for processing and conversion of ESI. Callups will require different combinations of the services listed in Part 3 and particular requirements will be specified in PDS, Canada requires the processing of all types of ESI, including (but not limited to) word processing and other text files, spreadsheet files, database files, presentation files, email files (including attachments), instant message and chat log files, graphic files, media files (e.g. video, audio, voicemail messages), website files, embedded files and
compressed/container files, as well has the handling of system files (e.g. program files, cache files).
- Conversion of ESI to Digital Image & Metadata Field Alignment include Must not image specific types that are not suitable for imaging (e.g. native audio, video formats, JPEG etc.) and types identified for exclusion in the PDS (e.g. spreadsheet files and database files, image files (JPEG, Tiff) are typically excluded from imaging); see section A3.04 for required processes.
- Per call-up and PDS requirements, Search and Analysis Services must be performed at the location designated by Justice Canada (either at the Offeror’s facilities or at an identified Onsite Service Delivery location, per section A4.05), using equipment and software furnished by the Offeror.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

Expiry Date : Monday, 22 July, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Ontario

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