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DE-2860 - USA (Texas) - Paper to Digital Physical Records Scanning Conversion and Indexing Services - Deadline July 29,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2860

Government Authority Located in Texas; USA based organization looking for expert vendor for paper to paper to digital physical records scanning conversion and indexing services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper to digital physical records scanning conversion and indexing services using scanning resolution at 300 DPI in PDF file Format.
- A web-based tracking system should be included for record boxes (or source records) transporting through the process.
- Vendor shall provide a schematic of their conversion workflow.
- Vendor shall prepare records for scanning. This will consist of but not limited to removing staples, clips, flattening folding records, tapping tears, relocating Post-it notes, covering information, etc.
- Vendor shall be a full technology service and solutions provider.
- Vendor shall describe the scanning process and hardware used to scan records and microfilm/microfiche.
-All documents should be sized to their correct size and aspect ratio to represent a true facsimile of the original document. The images to be produced shall be printable as outlined. Images shall print as legible document productions using commercially available off the shelf software. The images shall produce legible results on single sheets of paper up to 8-1/2” x 11”. Regardless of the polarity of the record that is provided for scanning, all delivered images shall reproduce the polarity of the original document i.e. paper is white and ink is black.
(2) A pre-proposal conference will be held on July 08, 2019.
(3) All questions must be submitted no later than July 09, 2019.
(4) Contract period will be for one year.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 29 July, 2019

Pre-proposal Conference Date : Monday, 8 July, 2019

Question Answer Deadline : Tuesday, 9 July, 2019

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Texas

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